Project Overheads are the costs that are unique to a specific project, during a specific period, and that change from job to job.
1. There are three (3) ways to access the Forecast Report:
a. From the Project Page, click View on the Forecast Tool tile.
b. From the Project Dashboard, click Reports - Calendar View and then select Forecast Report.
c. From the navigation menu, go to Management > Reports > Forecast Report > Forecast Report or just type in 'Forecast Report' on the search bar located on the upper right corner of your portal.
2. Select a project from the dropdown menu and then click View Record.
Note: This field is only visible outside projects. Inside the project, the Project Name is pre-populated.
3. Click the Project Overheads tab.
4. Input your overhead under the Project Overheads Name column.
5. Select a Cost Centre from the dropdown menu.
6. Select a Unit from the dropdown menu.
7. Type in the cost per unit of your overhead under the Rate Per Unit column.
8. On the Actual Duration column, input the Start and End Dates when the overhead is incurred. By default, the start and end dates are set to the current date or the date you added your overhead Click the arrow button on the first column to expand the row.
9. Tick the Lock Date checkbox for both dates. Otherwise, the system will treat your overhead as an ongoing cost hence making the End Date update to the current date everyday.
10. On the Unused Days field, select from the calendar the days that you did not or that you will not incur the overhead, if there is any, NOTE: You can select multiple days at a time.
11. Click on the Summary to view the summary of the Unused Days.
12. The Duration row displays the number of days the overhead is incurred. Duration equals the days that have elapsed from the Start Date to the End Date minus the number of Unused Days, if there is any.
13. The Actual Amount is calculated by multiplying Duration with Rate Per Unit.
14. To estimate for your overheads, simply input your estimated duration of the overhead under the Estimated Duration column.
15. The Estimated Amount is calculated by multiplying Estimated Duration with Rate Per Unit.
16. To add more Project Overhead rows, click the Add (+) button on the second column. Click the Delete (-) button to remove rows.